Accounts Payable Specialist

Pacific Foundation Services, LLC (PFS) is a professional services firm that currently partners with over 40 independent private foundations. PFS provides substantial strategic expertise through a staffing model that enables foundations to each be more efficient and effective, choosing from a curated set of services including programmatic and strategic advice, grants management and compliance, financial management, board development and governance, communications, and a physical home. Our team currently includes 42 individuals who bring their diverse perspectives and experience from the nonprofit, philanthropic, and private sectors in service to the greater good. We value competence and camaraderie, and work together to make the most of our collective experience. We thrive on collaboration and share our talents to provide top‐level service to our clients.

The Opportunity

The Accounts Payable Specialist provides financial and administrative support to the Accounting Department. The AP Specialist verifies invoices for over 35 private foundation clients, provides proper coding and obtains appropriate approvals for payment. The AP Specialist process invoices in the accounting software so that they are ready for payment by the Foundation Accountant. The Accounts Payable Specialist reconciles processed work and ensures that aging reports tie to general ledger balances. Regular weekly attendance in the PFS offices is an essential function of this job.

Reports to: Accounting Manager
Hours: Full time, Non‐exempt, M‐F 8:30 – 5:00

Principle Responsibilities:

• Ensure W‐9s are obtained when needed.
• Obtain appropriate approvals for all invoices.
• Enter invoices into accounting software.
• Respond to vendor inquiries re: invoices.
• Assist Controller and Foundation Accountant in maintaining integrity of MineralTree (third party payment processing software) and ensuring it is syncing correctly with accounting software.
• Prepare monthly reconciliation of Accounts Payable aging reports to General Ledger balances.
• With Sr. Accountants, complete annual audit/review tasks and requests.
• Ensure monthly closing checklists are updated regularly.
• Ensure department’s hard copy files and server files are current and orderly.
• File DE-542 reports as needed.
• Assist Accountant and Accounting Manager on special project as assigned.

Skills and Attributes Needed:

• At least three years’ experience in processing Accounts Payable, preferably in a nonprofit environment.
• Highly organized and detail‐oriented with a commitment to accuracy. Ability to use Asana a plus.
• Strong interpersonal and communication skills.
• Demonstrated experience and high proficiency with accounting software and third party AP payment processors; Sage Intacct, and MineralTree experience preferred.
• Proven skills with Microsoft Office, particularly Excel, in a Windows or Office365 environment.
• Ability to juggle multiple, unrelated projects, including ability to prioritize..
• Ability to work successfully in a collaborative team environment.
• Highly organized and detail‐oriented.
• Ability to juggle multiple, unrelated projects, including ability to prioritize.
• Ability to work in a small, collaborative team environment.
• Personal qualities of integrity, credibility and discretion about confidential matters.
• Demonstrated commitment to PFS values of generosity, respect, integrity, inclusion, commitment and humility.

Location

PFS has offices in San Francisco and Palo Alto. This position will be based out of the San Francisco office. Following an initial training period, a hybrid work schedule will be available, however, the role will require regular in‐person work in our San Francisco office.

Salary & Benefits

Range: $64,000 ‐ $72,000 DOE

PFS is committed to paying competitive wages. In an effort to increase equity, and because we know that salary negotiations tend to have an unfair bias, we do not participate in salary negotiations outside of this stated starting salary range.

Benefits: Include medical, dental, vision, Section 125 plan, 401K retirement, paid volunteer time, charitable gift matching, hybrid remote work schedules, public transportation subsidies and more.

To Apply

Please email a cover letter explaining your interest in the position, salary requirements, and a resume to Justine Duong, HR Generalist, at jduong@pfs‐llc.net

Application deadline: June 13, 2023

No phone calls, please.

Hiring Process and Timeline

• Phone interview to discuss general qualifications and give more detail about the position scheduled on a rolling basis.
• Video interviews scheduled on a rolling basis beginning in June.
• Ideal start date planned for late June.

Pacific Foundation Services is proud to be an equal opportunity employer. We are committed to fostering, cultivating, and preserving a culture of diversity and inclusion, and our staff is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self‐ expression, unique capabilities, and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and the Firm’s achievement, as well. We consider all qualified applicants for employment and our company policy prohibits unlawful discrimination based on race, color, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, religious creed (including religious dress and grooming practices), marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information and characteristics, sexual orientation, gender identity or expression, military or veteran status, or any other basis protected under federal, state, or local laws.